The University of Maryland Affiliate Process
- Information for Sponsors
- Information for Affiliates
With over 40,000 faculty, staff, and students at the University,
managing accounts for everyone can be tricky. In general, we tie
accounts to either employment records or student registration records.
However, we are aware that there are sometimes legitimate needs to
grant accounts to the HPC clusters to people not formally attached
to the university. The Affiliate process exists for
This page contains some general information
related to the affiliate process intended to help HPC users. More
detailed and more definitive information on the UMD affiliate process
can be found at
this knowledge-base article
In cases of discrepencies between the two pages, trust the knowledge-base
The affiliate process requires that the non-UMD person has a
faculty member or exempt staffperson sponsor them; typically this
would be the faculty member they are collaborating with. The
basic process for getting access to the clusters in these cases
- The non-UMD person (affiliate)
contacts their sponsor about sponsoring them
for affiliate status.
- The sponsor fills out a form requesting affiliate
the person, and gives the form to their Personnel/Human Resources
(PHR) representative to process.
- The affiliate must go to a web site
to complete an identity
proofing procedure, and then to activate the necessary services.
- After the services are activated, the point of contact for
the allocations to which the affiliate should have access
(the point of contact will usually be the sponsor)
email@example.com with the name of the allocation and the
directory ID of the new affiliate. If this is for a new allocation
approved by the AAC, the affiliate
can send the email. Be sure to include the new directory ID and the
name of the new allocation.
Because affiliates are by definition not in our employment and student
registration records, we cannot use that information to determine when
the affiliate's account is no longer needed. So every affiliate has
an expiration date of at most one year in the future. If an affiliate
account is needed for more than one year, the sponsor can have the
affiliate status renewed indefinitely, but we require that this be done
at least once a year to avoid having large numbers of accounts that
have not been used in years.
The information on this page is provided as a courtesy to the UMD
HPC community, but for more (and more definitive) information
about affiliate the status and the process of
becoming/sponsoring affiliates can be found in
this knowledge-base article
. If there are
discrepencies in the information on the two pages, the knowledge-base article
is the one you should trust.
Information for the Sponsor
The sponsor can be any faculty member or exempt staff member of the
University of Maryland. The sponsor will need to download and fill out
the "Affiliate Data Collection Form" linked to at
this knowledge-base article
More information can be found in this knowledge-base article
- Select Regular Affiliate
- The expiration date can be no longer than one year from
the effective date. If the affiliate
will need access for longer than one year, select one year. You will then
need to renew the affiliate status in a year.
- The following services need to be checked:
- Directory ID
- OIT Email
- TerpConnect account (formerly listed as WAM/Glue account)
- Publish Affiliate in Directory
- For "Purpose of Affiliation", select "Researcher"
You must then give the completed form to your PHR representative
and have them enter the form in the PHR Affiliate module.
Once the affiliate request has been entered and approved, you need
to contact the affiliate and have them go through the
When the affiliate has completed those steps, he/she should
notify you with their directory ID (the portion of
their @umd.edu email address to the left of the @).
You should then send email to
firstname.lastname@example.org with that directory ID and the name of
your allocation, requesting that that person be granted access to
your allocation. You both should receive a welcome email
notifying that the access was granted, usually within one business day.
Information for the Affiliate (non-UMD person)
In order to gain access to one of the Division of IT maintained
HPC clusters, you will need a faculty member or exempt staff person
to sponsor you. Your sponsor will then need to
complete the steps above, at which point they
should contact you so you can proceed with some steps on your part.
You will need to go to
to activate your account, etc.
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- Direct your web browser to
- Choose "Incoming Faculty/Staff/Affiliate"
- Click "Start Here"
- You will be asked for some information to confirm your
identity as was collected by your sponsor on the
Affiliate Data Collection Form. After
confirming your identity, you will be asked to choose a
- On the Account Activation Screen, select:
- Directory ID. This will create a directory
ID for you, which is required for access to
UMD Unix systems.
- IT email. This
will set up an UMD email address for
- Terpconnect. This will allow you to activate an
Unix account, which is required before you
can be granted access to the HPC resources.
- No other services are required for accessing the
Division of IT maintained HPC resources. However, depending
on the requirements of your collaboration with other UMD
researchers, you might need other services to effectively
collaborate. However, that is beyond the scope of this
page --- the services listed above are the only ones needed
for access to DIT maintained HPC resources.
- HPC systems staff will use your @umd.edu email address
to contact you. You are REQUIRED respond to
such messages in a timely fashion. If you prefer to use another
address, you can have your @umd.edu mail forwarded
elsewhere (see this knowledge-base article
or contact the help desk for
help in setting up forwarding). The HPC systems staff do not care
where you read your email, as long as you read and respond to emails
sent to your @umd.edu address.
- It can take up to 48 hours for the accounts to be set up.
- Once the accounts are set up, contact your sponsor and provide
them your new directory ID (the part of your @umd.edu email address
to the left of the @). They will then need to send email to
email@example.com to request your Unix account be granted access
to the HPC resources using their allocation.
- Your affiliate status has an expiration of at most one year from
the time of creation. You will be sent email to your @umd.edu address
as the expiration date approaches. If the account is still needed,
you should simply have your sponsor contact their PHR representative
to have the affiliate status renewed for another year. There is no
limit on how often it can be renewed, but we require a renewal